Efficacy

Overview

Efficacy Attendance & Payroll Software 2.0 is unique in its capability to seamlessly adapt to an organization’s requirements. A user friendly interface client/server, sound underlying technology, and practical features and functions make Efficacy an advantageous and comprehensive attendance and payroll solution. Be it time tracking or payroll and statutory, all your present and future Attendance & Payroll needs are addressed by this tool.

Features and Functions

Save money with accurate pay slips
Efficacy calculates pay slips on the basis of timecards. Maintaining timecards manually is not only hard but also prone to human error. Efficacy includes:

• APIs to integrate with automated time recorders such as door access controllers, swipe cards, etc.
• Data rectification wizards to correct discrepancies with minimum effort.
• Auto recognition and correct calculations for shifts over midnight, overtime, compensatory offs, etc.
• Leave calculations – encashment and accumulations.

Early return on investment
Efficacy becomes a part of your business process almost immediately.

• It is easily installed on customer systems, in quick time.
• It has a simple and user friendly interface that accelerates the adoption rate.
• Setup is fast as information – master employee and organizational data, shift allocation details, leave accumulations, leave requests – can be loaded into the system from Excel sheets.

Save time with Efficacy
Efficacy enables you to upload data from Excel sheets. This saves time and effort as master data and transaction data can be added to the application’s database in quick time.

Go green and add value
With Efficacy, pay slips can be emailed to employees. You save on paper, printing resources, and electricity – a much needed green initiative. Your business saves time, ensures privacy of information, and adds to employee convenience.

Optimize shift loads of employees
With Efficacy, shift managers have access to shared information in real time. They can optimize shift loads by assigning shifts automatically or manually and avoiding shift deficits.

Get a tailor-made solution
Most off-the-shelf solutions are hard to customize. Efficacy however has a powerful rule-based engine that simplifies defining company specific directives such as:

• flexible rules for calculating hours worked
• payroll structure – deductions, employee contributions, groupings
• calculation rules based on time cards
• pay slip templates

Amendments to existing processes also take minimum effort.

Drive management decisions
Efficacy allows management, timekeeping staff, HR, production, and finance departments to share and view data in real time. This equips higher management in taking timely decisions for business growth and profit. Managers can also identify timely workers and implement policies across the organization.

Optimize HR functions
With Efficacy, managing leaves, shifts, payroll, and attendance, HR executives can focus on developing employee initiatives, business policies and processes, and core HR issues. They are relieved from tedious and redundant recordkeeping.

Reduce the pain of taxation forms and returns
Efficacy reduces the load on Finance executives by generating tax returns and forms for PF, ESI, professional tax, income tax and other legalities. Amendments to taxation rules and variations across states are easily incorporated in the software, relieving you from the hassle. Efficacy also generates salary disbursement bank advice.

Efficacy grows with the business
Efficacy has a modular structure and can easily scale up to demand. Any number of clients can connect to the application via LAN or the Internet.

Efficacy Attendance & Payroll Software 2.0 Modules

Personnel Management

During setup information such as organization details, master databases, designations, departments, branches, leaves, pay, pay period, holidays, taxation, deductions, etc. is loaded into the application. This information is secure and can only be accessed by authorized personnel.

Time/Attendance Management
Efficacy allows manual and automated updation of timesheet data with integrated time recording systems such as biometric, proximity, swipe cards, and door access control systems. You can create rules to calculate overtime, late entries, early exits, and compensatory offs. This module is a huge time and effort saver for timekeeping staff.

Shift Management
Shift schedules are uploaded manually or automatically with the shift assigning tool. Efficacy provides department wise, designation wise reports on shift deficit so you can take steps to rectify the situation. Production teams can constantly track employees on assigned shifts and vacancies in running shifts if any.

Leave Management
Efficacy enables you to define the types of leaves an employee can avail of, and rules governing accumulation, encashment and disbursement of leaves. You can keep track of all your employees’ leaves. Leave updates are highlighted in personnel’s time cards.

Payroll Management
You can use the calculation rule engine of Efficacy to define a system to calculate payroll based on time cards and company specific rules. You can specify unlimited employer’s contributions, earnings, deductions, and other values.

Statutory Reporting and Forms
With Efficacy, you never make any legal errors. It generates necessary returns and forms pertaining to PT, IT, ESI, and PF. You can easily manage taxation across multiple branches of the office. Any amendments in tax rules are easily integrated into the system. This reduces the load on the Finance department in payroll days.

Efficacy Attendance & Payroll Software Features

1. Maintain Enterprise Structure
   • General Information
   • Personal Details
   • Bank Details
   • PF Details
   • ESI Details
   • IT Details
   • Skills
   • Previous Experience
2. Multi Shift
3. Auto Shift Assignment
4. Shift Over Midnight
5. Shift Import
6. Flexible Rules to calculate hours worked, OT hours
7. Leaves
8. Leave Accumulations
9. Leave Encashments
10. Rules to validate leaves applied
11. Flexible defining of Earnings, Deductions, Employer Contributions
12. Flexible rules to calculated payslip items
13. Multiple Payslip Templates
14. PF Reports & Forms
15. ESI Reports & Forms
16. PT Reports & Forms
17. IT Reports & Forms